Buying well is the margin.
Autobuy driven by sales and stock analysis, buy for open orders, supplier price files that load themselves, goods-in on the handheld and AI that reconciles the invoice. Purchasing that runs on data, not memory.
Built from TABS sales and stock analysis: what is selling, reorder levels and open customer orders.
Order what you need, when the supplier wants it.
Autobuy
Autobuy is driven by TABS sales and stock analysis: what is selling and reorder levels, so suggested orders reflect real demand rather than a fixed minimum. Run it manually or on a schedule, with supplier order days, delivery days and minimum order values respected.
Buy for open orders
Raise purchase orders for exactly what outstanding customer orders need. Special orders and back-to-back lines included.
Purchase promotions
Capture supplier deals and mixed-deal purchasing, auto-fed from supplier price files, so the buyer sees the deal at the moment of ordering.
Alternative suppliers
Alternative suppliers per item with their own cost and reference, and PO grouping by alternate supplier when the usual one is out.
Purchase orders your way
Standard, quick entry, CSV upload, non-database lines, direct delivery, transfer and off-site POs.
Overdue alerts
PO overdue alerts in the alerts engine, hub PO status tracking and supplier credit requests through the hub.
Book it in once, correctly.
- Scan against the PO On the desktop or a handheld computer, with unit versus pack entry and multi-PO warnings.
- Over, short and unidentified Alerts for over and short deliveries and for stock that arrives on no purchase order.
- Batch and expiry Captured at goods-in with batch labels and reports.
- Allocated on arrival Lines needed for waiting customer orders are allocated at the point of booking in.
- Put-away Straight to a bin in the multi-level location hierarchy, with location labels.
- Certificates and labels Certificate and label flags per line, per-line printers, anomalies report.
The invoice checks itself. You approve it.
Upload a supplier PDF and the lines are extracted and reconciled to the purchase order. Combined multi-invoice PDFs are split automatically. Invoices can be assigned to a colleague with a "My Invoices" view, and the PDF is kept and attached to the Xero bill with per-supplier nominal overrides.
Goods received not invoiced
GRNI report with CSV export, uninvoiced PO report and PO invoice totals, so the accountant never chases you.
Price-file automation
New Item and Price Change reports from every supplier feed, with shelf-edge labels queued when a price moves.
Posted to accounts
Purchase bills post to Xero with the PDF attached, or to Sage 50 via Zynk.
Works with the rest of TABS
Purchasing questions, answered
How does Autobuy decide what to order?
Autobuy is driven by TABS sales and stock analysis: what is selling and reorder levels, so suggested orders reflect real demand rather than a fixed minimum. It runs manually or on a schedule and respects each supplier's order days, delivery days and minimum order values.
Can I buy only what my customer orders need?
Yes. "Buy for open orders" raises purchase orders for exactly what outstanding customer orders require, grouped by supplier, and special orders and back-to-back lines are added automatically.
How do supplier price files get into TABS?
Catalogue and price feeds arrive through the ETABS Hub for Toolbank, Draper, Trend, Sealey and Castle Clothing. New Item and Price Change reports show what changed, and shelf-edge labels are queued automatically. Any other supplier's spreadsheet or PDF price list loads through the AI Data Loader.
What happens at goods-in?
Deliveries are scanned against the purchase order on the desktop or a handheld computer, with over and short alerts, unidentified-stock alerts and multi-PO warnings. Batch numbers and expiry dates are captured with labels, stock is put away to a bin, and lines needed for waiting customer orders are allocated as they are booked in.
How do supplier invoices get checked?
Upload the PDF and AI Invoice Reconciliation extracts the lines and reconciles them to the purchase order, handling carriage, discounts, zero and negative lines. Combined multi-invoice PDFs are split automatically, invoices can be assigned to a colleague, and the PDF is attached to the Xero bill. Goods received not invoiced and uninvoiced PO reports keep the gap visible.
Bring a combined supplier invoice. We will split it, reconcile it and post it while you watch.
Book a demo with the people who build TABS. We will show the parts that matter to your business, not a canned tour.
See TABS on data like yours.
See Autobuy, goods-in and AI invoice import on data like yours.